Suspicious Vendor Analysis

Vendor Details

Vendor ID: {{ sourceData.Vendor_ID }}
Vendor Name: {{ sourceData.Vendor_Name }}
Address: {{ sourceData.Address_1 }}
{{ sourceData.Address_2 }}
{{ sourceData.City }} {{ sourceData.Postal_Code }}
{{ sourceData.Country }}
IBAN: {{ sourceData.IBAN }}
Bank Country: {{ sourceData.Bank_Country }}

Match Details

Match Type: {{ sourceData.Match_Type }}
Match Details: {{ sourceData.Match_Details }}

Suspicious Vendor Checklist

1.

Verify vendor details in SAP system. Is there an explanation for the bank country mismatch?
1.

Verify vendor details in SAP system. Is there an explanation for the employee match?
1b.

Contact staff investigations team. Ask them to identify whether there is an explanation for the employee match in the employee master file?
1.

Verify vendor details in SAP system. Is there an explanation for the legal form mismatch (e.g. foreign subsidiary or branch that is not marked as such, translation error)?
1.

Verify vendor details in SAP system. Can it be confirmed that this is NOT a duplicate (false positive in fuzzy matching)?
2.

Verify vendor change records in SAP system. Is there evidence of wrongdoing (e.g. change-and-change-back, changes prior to payments not evidenced by documentation)?
3.

Verify payments history (click on "Payments" above). Is there evidence of wrongdoing (e.g. abnormal payment amounts or destinations, missing PO or GR confirmations)?
4.

If wrongdoing is suspected, contact lead auditor and discuss next steps. If no wrongdoing is suspected, contact employee responsible for change that lead to mismatch and ask for his/her explanation. Is the explanation plausible?
5.

Document the final results of your analysis under "Final Results" below.

  
6.

For non-malicious but real duplicates: Inform vendor master team to merge vendor entries.

  

Final Results

Last Payment Details

{{ sourceData.Last_Payments }}

Vendor Details

Vendor ID: {{ sourceData.Vendor_ID }}
Vendor Name: {{ sourceData.Vendor_Name }}
Address: {{ sourceData.Address_1 }} {{ (sourceData.Address_2 ? '
' : '') }} {{ sourceData.Address_2 }}
{{ sourceData.City }} {{ sourceData.Postal_Code }} {{ sourceData.Country }}
IBAN: {{ sourceData.IBAN }}
Bank Country: {{ sourceData.Bank_Country }}

Match Details

Match Type: {{ sourceData.Match_Type }}
Match Details: {{ sourceData.Match_Details }}

Suspicious Vendor Checklist

1.

Verify vendor details in SAP system. Is there an explanation for the bank country mismatch?

{{ resultsData.checklist_1_details }}

Yes (add details) No
1.

Verify vendor details in SAP system. Is there an explanation for the employee match?

{{ resultsData.checklist_1_details }}

Yes (add details) No
1b.

Contact staff investigations team. Ask them to identify whether there is an explanation for the employee match in the employee master file?

{{ resultsData.checklist_1b_details }}

Yes (add details) No
1.

Verify vendor details in SAP system. Is there an explanation for the legal form mismatch (e.g. foreign subsidiary or branch that is not marked as such, translation error)?

{{ resultsData.checklist_1_details }}

Yes (add details) No
1.

Verify vendor details in SAP system. Can it be confirmed that this is NOT a duplicate (false positive in fuzzy matching)?

{{ resultsData.checklist_1_details }}

Yes (add details) No
2.

Verify vendor change records in SAP system. Is there evidence of wrongdoing (e.g. change-and-change-back, changes prior to payments not evidenced by documentation)?

{{ resultsData.checklist_2_details }}

Yes (add details) No
3.

Verify payments history (click on "Payments" above). Is there evidence of wrongdoing (e.g. abnormal payment amounts or destinations, missing PO or GR confirmations)?

{{ resultsData.checklist_3_details }}

Yes (add details) No
4.

If wrongdoing is suspected, contact lead auditor and discuss next steps. If no wrongdoing is suspected, contact employee responsible for change that lead to mismatch and ask for his/her explanation. Is the explanation plausible?

{{ resultsData.checklist_4_details }}

Yes (add details) No

Final Results

Vendor evaluation: False positive (analytics error) Explained positive Investigation initiated Pending response

Comments:
{{ resultsData.evaluationComments }}